Society members privacy statement

Membership Records

Why do we need your data ? We need to collect and store some details about you so that we can inform you by email and post about your membership, the Society's concerts and other activities. We will not use your data for any other purpose without your consent.

We only collect the data we need This may include your name, email address, payment and Gift Aid information, phone number, postal address, bank details. We review what data we have on members every two years and remove it if we no longer need it. All data is stored securely. When you cease being a Society member, we’ll make sure we stop using and/or delete any data we don’t need to keep (e.g. for financial reporting).

Queries and updating/removal of data At any time you can ask to view, update or correct any data we hold on you. You can also ask that we stop using your data or that we erase it. To make any such request, please send an email to oxfordchambermusicsociety@gmail.com

Concert emails

Data we hold The data we hold for you is limited to your name and email address. We hold it securely and use it only to contact you about our events and activities.

How we send concert emails Our concert update emails are distributed by Campaign Monitor, an international email marketing company. It collects automatically generated data which Oxford Chamber Music Society uses to monitor the effective delivery of emailed information.

Security of email data Campaign Monitor works with users to ensure compliance with UK data protection legislation. It ensures that all subscriber lists, email content and reports remain private and confidential. Campaign Monitor will not sell, rent, loan or invite external access to Oxford Chamber Music Society contact lists, nor themselves use our contact lists for any purpose.

Taking your name off the concert email list If you do not wish to receive updates about forthcoming concerts you can unsubscribe at any time using the link included in all concert messages. If when you cease being a subscriber you no longer wish to receive email updates about the concerts, please either let us know or unsubscribe using the link in one of the concert messages.

By being a season ticket subscriber member of Oxford Chamber Music Society you acknowledge and agree to use of your data in accordance with this privacy statement.

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